Basic sale information is entered in one screen for ease of maintenance.
This is the main sale screen. It has the following tabs which can be clicked to open or opened via keyboard shortcuts.
Click the ‘Lots’ tab or press [F4] to display the lot list. Functions of this tab include -
The ‘Lots’ tab displays a dynamic list which summarises each lot’s current details and are colour coded to help quickly identify a lot’s status -
Right-click a lot to select functions from a drop-menu, such as ‘Split Lot’ (for lots with a quantity greater than 1) or ‘Print Invoice’.
Click a lot to open the lot record for viewing and/or editing.
Use the arrow buttons in the Function toolbar to quickly move through the lot list. Other toolbar functions include -
Click the ‘Vendors’ tab or press [F5] to display the vendors list. Click the ‘Add’ button or press [Ctrl][F5] to add a vendor by selecting or adding their Address Book record.
Functions of this tab include -
The ‘Vendors’ tab displays a dynamic list which summarises each vendor’s GST registration setting, lot and financial details.
Right-click a listed vendor to select functions from a drop-menu, such as ‘Go To Address Book’ or ‘Print Account Sale’.
Click a listed vendor to display their lots.
Click the ‘Bidders’ tab or press [F6] to display the bidder list. Click the ‘Add’ button or press [Ctrl][F6] to add a bidder to the sale. Functions of this tab include -
The ‘Bidders’ tab displays a dynamic list which summarises each bidder’s current lot and financial details.
Rows are colour coded to help quickly identify a bidder’s financial status -
There are 2 methods to add bidders into a sale -
Via ‘Bidders’ Tab
Via ‘Bulk Bidders’
Click a bidder to display their lots
Click the ‘Payments’ tab or press [F7] to display a list of payments received from bidders. Functions of this tab include -
The ‘Payments’ tab displays a dynamic list which summarises each bidder’s payments. Rows are colour coded to help quickly identify a the status of the payment -
Right-click a payment to select functions from a drop-menu, such as ‘Print Invoice’ or ‘Remove payment’.
Click the ‘Bank’ button or press [Ctrl][F7] to bank payments not yet banked and produce a deposit slip.
Click the ‘Extra Charges’ tab or press [F8] to display the extra charges list. Click the ‘Add’ button or press [Ctrl][F8] to add an extra charge. Extra charges can be added to purchasers and vendors in the sale.
Extra Charges can be ‘Contractor Supplied’, ‘Contactor Supplied with Collection’ or ‘Expensed directly’. Collection fees, if they apply, are set-up in the actual charge and the calculated fee is displayed in the list.
Functions of this tab include -
The ‘Extra Charges’ tab displays a dynamic list which summarises extra charge.
Click a listed charge to open it for viewing and/or editing.
Extra Charge comments and Contractor name are printed Invoices and Account Sales.
The ‘Reports’ button in the Sale Control toolbar launches the report selection screen which allows you to -
Once the report has been generated to screen it can be sent to the Windows Printer for printing or sent to a print/fax/email queue. Reports can be generated as many times as required. All non-client reports include time and date the report was printed and the employee that printed it.
The Reports available to generate are -
Lists all vendor lots with Lot number, Quantity, Description, Price, and Value for each lot, providing totals for each and calculating applicable GST.
This document also -
This is a Tax Invoice and lists all lots bought by a bidder with lot number, description, price, quantity and value for each lot, providing totals for each and calculating applicable GST. Lists applicable charges and extra charges and add these to the invoice total.
Note: When payments are made an invoice prints out automatically with the receipt details.
This comprehensive report lists sale information in a transparent and easy-to-read format. Sections for Vendors, Bidders, Extra Charges and Charges report on current sale information.
This report can be run to include all bidders who purchased lots or only those with outstanding balances at the time the report is generated.
This report is a listing of all lots and includes the Lot Number, Quantity, Description and Comments
Lists all cheques included in the deposit, totaling these and cash paid. This report can be used as the deposit slip when banking funds.